Holy Trinity Primary School

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Complaints Procedure




If you have a complaint, it is the responsibility of the school to investigate.


Communication, written or spoken, is valued as part of the partnership between home and school. Co-operation between parents, staff and governors leads to a shared sense of purpose and a good atmosphere in the school. 

Dealing with concerns/complaints informally


If you have a concern or complaint you should make contact with the front office who will arrange an appointment for you to see the class teacher or Head teacher.


They can then investigate your complaint/concern and give you a response, making clear any action or monitoring of a situation that may be necessary.  At this stage, misunderstandings can usually be cleared up.   An apology may be given if something is found to be wrong.  Everyone benefits from the speedy resolution of difficulties and from suggestions for improvement.


If no satisfactory solution to the complaint has been agreed you should be informed of your options to take the matter further.


What do I do next?


If by this point, you remain dissatisfied with the academy’s response; your concern becomes a complaint. Your complaint will be investigated by an appropriate manager. If your complaint is about the Headteacher, you should put your complaint, in writing, to the Chair of Governors.


Your complaint should be dealt with in an agreed timescale as part of the school’s Complaints Procedure.  You should ask for a copy of the school’s Complaints Procedure which will tell you how the Governing Body will investigate the complaint.  An investigation into your complaint will be carried out by the appropriate person (the Headteacher or the Chair of Governors).

Depending on the reason for the complaint, statements from witnesses may be required.

When all the relevant facts have been established, you should receive a detailed written response.


If I am unhappy with the response, what do I do?


You will be advised that if you wish to take the matter further you should notify the Chair of the Governing Body, in writing, to this effect.


A further investigation of your complaint should be carried out:


  • by the Chair of Governors if s/he has not had any previous involvement; or
  • by the Governing Body’s Complaints Panel.


If the matter is dealt with at this stage by the Chair of Governors, and you are unhappy with the outcome, you will be advised of your right to take the matter further to the Governing Body’s Complaints Panel. The Complaints Panel will carry out a detailed investigation into the complaint.


It is very important that you do not discuss the complaint with any other governor as this might prejudice the outcome of the investigation.

A meeting should be arranged, and everyone involved will receive copies of all available documentation about the complaint.  You should be invited to attend the Panel meeting to put your case (you may bring a friend or someone to represent you). The Headteacher should also be invited to put the case for the school (the Headteacher will be able to bring a friend or professional representative). You and the Headteacher will be invited to speak to the Panel (which will have three governors on it) and to ask and answer questions. The Panel normally allows witnesses to attend part of the meeting. 

The governing body may decide not to consider a complaint about something that occurred more than two months previously.


What happens next?


You should be informed in writing of the Panel’s decision. There is usually no appeal mechanism to the Governing Body. 

If you are still unhappy, the final resort is the Wakefield Umbrella Trust at Church House Wakefield.


Remember...this whole process exists so that your views, and the views of others, can be heard. You have rights.  Pupils have rights. Staff and governors have rights. The aim is that the complaint should be properly and fairly dealt with.  The later stages of the Complaints Procedure are very rarely used but remain available as part of the process. Services are improved by a positive response to compliments, concerns and complaints.